Mar 26, 2024

Office Manager Glasgow Scotland

  • CVLibrary
  • Glasgow, Glasgow City
Part time

Job Description

Richter is an engineering design consultancy Operating out of 12 strategically located UK offices. At the heart of our practice is our team of experienced engineers and technicians, who provide specialist engineering design services. We have an opportunity for an Office Manager to join our Glasgow office. This will be a general administrative role where you will be responsible for the effective management of the office. This includes managing IT assets, ordering stationery for the office, and generally ensuring that the office is a safe, clean, and pleasant place to work. Please note this is an office based role. This is a permanent role that will require the successful candidate to work 32hrs per week. There is flexibility as to how these hours will be completed and this can be arranged to suit the successful candidate. Responsibilities and Duties: • Prepare purchase orders in accordance with requests. • Assist with the process of payments, invoices, income and receipts. • Liaise with HR to update, maintain and implement office policies as necessary. • Liaise with IT department on all IT equipment. • Liaise with Compliance Administrator to assist with internal/external audits for various certifications. • Welcome and provide general support to visitors. • Assist in the organising of visitors and visits. • Assist in the onboarding process for new employees including updating and maintaining office personnel records. • Maintain the office condition and arrange necessary repairs. • Organise the office layout and maintain supplies of stationery, equipment and office sundries. • Schedule meetings and appointments within the office. • Assist with travel requirements and accommodation for staff when required. • Handle all mail, shipping, packages and deliveries. • Provide administrative support when needed. • Promote the company culture. • The duties, roles and responsibilities of the post and the methods of working may be amended from time to time. About You Essential criteria: * Working knowledge of Office 365 applications (Outlook, Word, Excel, Sharepoint etc). * 2-3 years experience working as an Office Assistant or comparable work experience. Personal attributes: * Excellent organisational and time management skills. * Good verbal and written English. * Highly numerate. * High attention to detail. * Highly motivated and able to work well autonomously or as part of a team. * Ability to develop strong relationships with colleagues, suppliers and external service providers. * Ability to thrive in a pressured work environment and remain calm under pressure. * Highly presentable with excellent interpersonal and communication skills. * Excellent telephone manner and email etiquette. * Confident. * A flexible can-do approach. Richter is an engineering design consultancy specialising in temporary works design and construction sequences. Our team of civil, structural and geotechnical engineers have a wealth of experience working on buildings, bridges, geotechnical, marine work, refurbishments, railways, infrastructure and demolition. There is no construction challenge we cannot accept. We have an impressive portfolio of projects, and are known for taking on and delivering the complex projects that others cannot with a company culture that drives forward our success. We are a collaborative organisation that supports each other as individuals and as a firm to deliver the best possible solution to the project, thus maintaining our reputation for innovation and lateral thinking to ensure we provide the most economical and least wasteful solution to engineering schemes. You cannot build the world without Richter – we build to improve the way we all live. We engineer value, together. Richter is committed to having a diverse and inclusive workforce. As an Equal Opportunities Employer, we welcome all qualified applicants. You will receive fair and impartial consideration without regard to sex, race, religion, national origin, age, sexual orientation, disability, veteran status, genetic data, or other legally protected status. We recognise that not all disabilities are visible and will make reasonable adjustments to cater for diverse applicants in the selection and assessment process

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